Claim under Freight Subsidy (FSS) Scheme
Check list:
The unit should have valid registration under the Freight Subsidy Scheme (FSS), 2013 issued by the concerned General Manager, District Industries & Commerce Centre (DICC).
The claim application should be submitted on quarterly basis but within one year from the date of incurring expenditure on transportation of raw material and finished goods.
Case specific checks are to be done for the following: (a) for wood based unit, all conditions laid down by Hon’ble Supreme Court fulfilled (b) no claim for transportation cleared in respect of “own vehicle” (c) transportation of coke breeze not included by cement producing units (d) claim by flour mills is not in respect of wheat purchased from the Food Corporation of India
Ensure that the right application forms are filled up.
Check if all the accompanying documents are submitted while applying:
1
Prescribed application Form:A , Statement of raw material purchased as per Annexure-1, Statement showing utilization of raw material and finished products manufactured during the claim period as per Annexure-II, Statement of finished goods transported to places outside NER/within NER during the claim period as per Annexure-III, Statement of used of Vehicle as per Form:B and Undertaking as per Form:C
2
Valid FSS Registration Certificate issued by DICC and copy of EM-II/IEM as applicable.
3
Company registration Certificate with article of memorandum of Association , list of Partners/Directors with PAN no .
4
Land documents, Lease/rent agreement , as the case may be.
5
VAT/CST/Income Tax/Central Excise/Service tax registration and Certificate of payment of various taxes.
6
NOC from local body , Consent of operation from Pollution Control Board of Assam and Factory License no & date.
7
Power sanction letter and 1st bill, Ist bill of Purchase of Raw materials and selling of finished products , Road/Railway/IWT distance certificate from competent authority.
8
Freight quotation from NF Railway/ Airport authority/ Inland Water transport , as applicable.
9
Bank sanction letter, Account number, factory license no & date.
10
CA Certificate in respect of Raw materials and finished products.
11
All Bills/ Challan / Copies of Registration Certificate (RC) of vehicles/Railway Receipt (RR)
12
Employment Certificate from Competent Authority along with list of employees.
13
Bank statement for payment made to transporters during the period.
14
Capacity assessment certificate indicating quantum of finished goods produced per unit consumption of power and diesel (Joint assessment report by the concerned officer of MSME, Commissioner of Industries and District Industries & Commerce Centre.
Process and Sequence of steps
Flow Chart for applying for claim under Freight Subsidy Scheme, 2013
1
Apply in the prescribed application Form along with all relevant Forms/Annexure, Documents, certificates, etc to the General Manager, DICC of the concerned district on quarterly basis.
2
On receipt of the application and relevant supporting documents as per checklist, same should be verified by the district officials of DICC and forwarded to the Commissionerate of Industries & Commerce within 30 days from the date of receipt of application.
3
On receipt of the application along with the supporting documents from the DICC, it would be re-verified through a team of officials of Commissionerate and placed before the State Level Committee (SLC) constituted for the purpose for approval.
4
On approval of SLC, the minutes of the meeting will be forwarded to DIPP to depute a Pre- Audit team to re-examine the proposals.
5
On receipt of Report of Pre-Audit team, DIPP will release fund to NEDFi for further disbursement to the unit.
Forms to be filled (link to the appropriate forms within the forms folder)
Form-A
:
Form of Claiming Freight Subsidy Scheme, 2013
Form-B
:
Statement of Vehicles used for Transportation of Raw materials during the Claim period
Form-C
:
Self-Certificate/Undertaking
Annexure-I
:
Statement of Raw materials purchased from outside the North Eastern Region during the period from .............. to ...............
Annexure-II
:
Statement Showing the Utilization of Raw materials and Finished products manufactured during the period from ...... to ......
Annexure-III
:
Statement of finished products transported to places outside the North Eastern Region during the period from ..... to ......
Guidelines for filling up the form:
All columns of the form are to be filled up.
All pages of the application Form/ Annexure should be signed by the authorized person with his official seals.
All certificates annexed with the documents need to self attestation.
All application should be on quarterly basis by end of March, June, September & December.
Applicant may also put their digital signature in the specific column.
Eligibility Criteria
The activity should under the purview of FSS, 2013 and should not be in negative list.
Unit should have the pre-registration as per FSS, 2013.
Fees including payment mode: There are no fees for claiming under Freight Subsidy Scheme, 2013.
Accompanying documents required including
(a) Certificates, NOC, etc. As per checklist, following certificates, as applicable, are required to be submitted:
For Ist Claim
1
Prescribed application Form:A , Statement of raw material purchased as per Annexure-1, Statement showing utilization of raw material and finished products manufactured during the claim period as per Annexure-II, Statement of finished goods transported to places outside NER/within NER during the claim period as per Annexure-III, Statement of used of Vehicle as per Form:B and Undertaking as per Form:C
2
Valid FSS Registration Certificate issued by DICC and copy of EM-II/IEM as applicable.
3
Company registration Certificate with article of memorandum of Association , list of Partners/Directors with PAN no .
4
Land documents, Lease/rent agreement , as the case may be.
5
VAT/CST/Income Tax/Central Excise/Service tax registration and Certificate of payment of various taxes.
6
NOC from local body , Consent of operation from Pollution Control Board of Assam and Factory License no & date.
7
Power sanction letter and 1st bill, Ist bill of Purchase of Raw materials and selling of finished products , Road/Railway/IWT distance certificate from competent authority.
8
Freight quotation from NF Railway/ Airport authority/ Inland Water transport , as applicable.
9
Bank sanction letter, Account number, factory license no & date.
10
Submission of information , declaration , etc as per prescribed Forms and Annexures.
11
CA Certificate in respect of Raw materials and finished products.
12
All Bills/ Challan / Copies of Registration Certificate (RC) of vehicles/Railway Receipt (RR)
13
Employment Certificate from Competent Authority along with list of employees.
14
Bank statement for payment made to transporters during the period.
15
Capacity assessment certificate indicating quantum of finished goods produced per unit consumption of power and diesel (Joint assessment report by the concerned officer of MSME, Commissioner of Industries and District Industries & Commerce Centre.
Checklist for subsequent claim:
1
Prescribed application Form:A , Statement of raw material purchased as per Annexure-1, Statement showing utilization of raw material and finished products manufactured during the claim period as per Annexure-II, Statement of finished goods transported to places outside NER/within NER during the claim period as per Annexure-III, Statement of used of Vehicle as per Form:B and Undertaking as per Form:C.
2
VAT clearance certificate for the relevant period and VAT payment challan/VAT return
3
Affidavit as per prescribed format that the unit has not claimed subsidy from any other source.
4
Balance sheet for the relevant period showing carriage inward and outward.
5
Power bills and proof of payment for the relevant period.
6
CA Certificate in respect of Raw material & Finished Goods for the relevant period.
7
Consent of Operation from Pollution Control Board for the relevant period.
8
Bills and challan for raw materials purchased from the supplier for the relevant period.
9
Receipt from transporters for carrying goods (raw material/finished products) for the relevant period.
10
Bills and challan consignment note for finished goods dispatched.
11
In case of excisable goods produced by the unit: (a) Certificate from Excise Deptt. showing the quality cleared on quarterly basis. (b) Excise Payment challan/Refund statement showing quantity & value.
12
In case of local sale; detailed address of purchasers with payment receipt details (cash/cheque etc) CA certificate on the body of the statement.
13
In case of purchase of RM from outside NER and from within NER: Copy of challan and Consignment Note of transporter endorsed to purchaser.
14
Employment Certificate from Competent Authority along with list of employees.
15
Affidavit by the unit certifying registration no. of trucks carrying raw material and finished goods to and from the factory for the relevant period.
16
Attested copies of RC of vehicles transporting raw material and finished goods to and from the factory and road permit issued by Transport Department or authentic Govt. documents incorporating the truck no.
17
In case of expansion unit, new capacity assessment certificate to be attached.
18
Bank Statement for payment made to transporters during the period (payment by cheque only).
19
In case of finished products sold outside NER or within NER (a) Copy of C-Form against the consignment sold to the party & (b) Photocopy of consignment note acknowledged by the purchasers
20
In case of Flour Mill following documents are to be enclosed:- (a) Delivery certificate from Railway department if carried by Rail (b) Agriculture cess payment challan in case of raw materials transported by road (where applicable) (c) Quarterly Sales Tax Return covering the claims period authenticated by Sales Tax Deptt. showing quantity and value. (d) All Railway receipt should be in the name of the unit as consignee (e) Raw materials brought from Railway station to factory detailed statement and payment should be made by cheque only. (f) Certificate relating to PDS quota for each quota (whether received or not received) from appropriate authority.
(b) Photo ID, size, Quality, Signature, etc Every documents need to be signed by te authorized persons. No photo ID is required for filling application. Applicant may put digital signature , if so desired.
Important Timeline
(a) Due date for submission: The Claim application should be submitted to the concerned DICC on quarterly basis but within one year from the date of incurring expenditure on transportation of Raw materials and finished goods.
(b) Time for processing ( approximate) The application will be processed at the DICC level and to be forwarded to the Commissionerate within 30 days from the date of receipt of the application. After thorough re-verification, the proposal will be placed before the SLC for approval within 180 days.
How to apply:
i. Steps for applying
1
Apply in the prescribed application Form along with all other relevant Annexures, Documents, certificates, etc to the General Manager, DICC of the concerned district on quarterly basis.
2
On receipt of the application and supporting documents, the same should be verified by the district officials of DICC and forwarded to the Commissionerate of Industries & Commerce within 30 days from the date of receipt of the application.
3
On receipt of the application from the DICC, it would be re-verified through a team of officials of Commissionerate and placed before the State Level Committee for approval.
ii. Complete form with supporting documents to be submitted concerned DICC. iii. Details guidelines may be obtained at www.easeofdoingbusinessinassam.in or www.dipp.nic.in. iv. Ensure that all the relevant documents ready with the applicant. v. There is no fee to pay for this service.
Whom to contact for any queries: For any queries, the applicant may contact General Manager, DICCs, OR may send mail . Addresses of the General Manager DICCs with their mail & Phone number is as follows:
Addresses of District Industries & Commerce Centres (DICC), Assam
Sl no
Name of DICC
Address of DICC with e-mail
Name of General Manager
Contact no of General Manager
1
Baska
The General Manager DICC, Baska, Mussalpur e-mail: baska@diccassam.com
D Das
9864115695
2
Barpeta
The General Manager DICC, Barpeta e-mail: barpeta@diccassam.com
D K Baruah
9435140042 03665-252137/236634
3
Bongaigaon
The General Manager DICC, Bongaigaon, Industrial Estate, Bongaigaon e-mail: bongaigaon@diccassam.com
Lila Bora
9435314814 03664-222314
4
Cachar
The General Manager DICC, Cachar, Sonai Road, Silchar e-mail: cachar@diccassam.com
Gautom Das
9435192612 03842-225569
5
Chirang
The General Manager DICC, Chirang, Kajalgaon e-mail: chirang@diccassam.com
Kishore Das
9435020604
6
Darrang
The General Manager DICC, Darrang, Mangoldoi e-mail: darrang@diccassam.com
P K Goswami
9954252341 037113-230899/ 230290
7
Dhemaji
The General Manager DICC, Dhemaji e-mail: dhemaji@diccassam.com
B K Hazarika
9435032193 03532-225819
8
Dhubri
The General Manager DICC, Dhubri, Gauripur e-mail: dhubri@diccassam.com
P K Sharma
9435049445 03662-281447
9
Dibrugarh
The General Manager DICC, Dibrugarh, CR Building e-mail: dibrugarh@diccassam.com
R Lagashu
9435035207, 0373-2319412/2311238
10
Dima Hasao
The General Manager DICC, Dima Hasao, Haflong e-mail: nchills@diccassam.com
S R Pegu
9864078533, 03673-236826
11
Goalpara
The General Manager DICC, Goalpara e-mail: goalpara@diccassam.com
Biswajit Das
9435100143, 03663-240070
12
Golaghat
The General Manager DICC, Golaghat e-mail: golaghat@diccassam.com
R J Sabhapandit
9435359731 03774-280445
13
Hailakandi
The General Manager DICC, Hailakandi e-mail: hailakandi@diccassam.com
03844-223133
14
Jorhat
The General Manager DICC, Jorhat, I/E Cinammora Jorhat-8 e-mail: jorhat@diccassam.com
H R Deori
9864042694 0376-2360353
15
Kamrup (Metro)
The General Manager DICC, Kamrup, Guwahati-21 e-mail: kamrup@diccassam.com
P K Bora
9435335847 0361-2551952
16
Karbi Anglong
Additional Director of Industries & Commerce DICC, Karbi-Anglong, Diphu e-mail: karbianglong@diccassam.com
H K Sharma (II)
9435064294 03671-273356
17
Karimganj
The General Manager DICC, Karimganj e-mail: karimganj@diccassam.com
03843-273130/274210
18
Kokrajhar
The General Manager DICC, Kokrajhar e-mail: kokrajhar@diccassam.com
P Hazarika
9864050149, 03661-270262/ 270966
19
Lakhimpur
The General Manager DICC, Lakhimpur e-mail: lakhimpur@diccassam.com
I B Konowar
03752-222405
20
Morigaon
The General Manager DICC, Morigaon e-mail: morigaon@diccassam.com
H K Borkotoki
9435061712, 03678-240324
21
Nagaon
The General Manager DICC, Nagaon e-mail: nagaon@diccassam.com
A K Nath
9435164668 03672-233173
22
Nalbari
The General Manager DICC, Nalbari, e-mail: nalbari@diccassam.com
T Ahmed
9435385253, 03624-220310/221271
23
Sivasagar
The General Manager DICC, Sivasagar e-mail: sivasagar@diccassam.com
Hitesh Deori
9435350938, 03772-223653
24
Sonitpur
The General Manager DICC, Sonitpur, Tezpur e-mail: sonitpur@diccassam.com
M C Deka
9954030201, 03712-220290
25
Tinsukia
The General Manager DICC, Tinsukia, Borguri e-mail: tinsukia@diccassam.com
A K Baruah
9864255814, 0374-2331960
26
Udalguri
The General Manager DICC, Udalguri e-mail: udalguri@diccassam.com
J Rangpi
9435067048, 03711-225520
27
Kamrup (Rural)
The General Manager DICC, Kamrup (Rural) Mirza, Dakshin Kamrup College Road, Mirza e-mail : kamrup_r@diccassam.com
Hemangadip Das i/c
9435014772
Whether the service is offline or online: Application to be submitted to concerned District Industries & Commerce Centre.
Service outcome : The unit may enjoy the benefit under the Freight Subsidy Scheme, 2013